The City of

Boynton Beach


City Commission Agenda

Tuesday, September 21, 2021, 4:30 PM

GoToWebinar Online Meeting and City Hall Commission Chambers, 100 E. Ocean Avenue


Boynton Beach City Commission

Mayor Steven B. Grant (At Large)
Vice Mayor Woodrow L. Hay (District II)
Commissioner Justin Katz (District I)

Commissioner Christina L. Romelus (District III)
Commissioner Ty Penserga (District IV)

Lori LaVerriere, City Manager
James Cherof, City Attorney
Crystal Gibson, City Clerk


*Mission*
To create a sustainable community by providing exceptional
municipal services, in a financially responsible manner.



 

www.boynton-beach.org


                                   

Welcome
Thank you for attending the City Commission Meeting

General Rules & Procedures for Public Participation at
City of Boynton Beach Commission Meetings

The Agenda:
There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting.  The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action.

  • Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group.
  • Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda.
  • Voice Vote: A voice vote by the Commission indicates approval of the agenda item.  This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote.

 

Speaking at Commission Meetings:

The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described.

 

City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue.

 

  • Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings."
  • Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit - Three (3) Minutes.

 

Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, and presentations. - Time Limit - Three (3) Minutes.


The City of Boynton Beach encourages interested parties to attend and participate in public meetings either in-person or via communications media technology online. To view and/or participate in the City Commission meeting online you have the following options:


1. Watch the meeting online, but not participate:


You may watch the meeting via the GoToWebinar platform. Visit the City's website at www.boynton-beach.org to access the up-to-date link to the meeting.


2. Watch the meeting online and provide public comment prior to the meeting:

 

You may watch the meeting as listed above and provide written comments by emailing citymanager@bbfl.us by Noon on September 21, 2021 or calling (561) 742-6006 and leaving a message on the public comment hotline. Messages left on the hotline will be transcribed. Please include your full name and the specific agenda item number(s) for your comments. Comments received by the deadline will be included in the meeting minutes for the record. Please note that time limits will be enforced so written comments must be limited to no more than 3 minutes.


3. Watch the meeting online and provide public comment during the meeting:


To request to speak during the meeting, you can electronically "raise your hand" or type a question using the GoToWebinar platform. The meeting moderator will announce when it is your turn to speak or have your question addressed. Please note that time limits will be enforced so comments must be limited to no more than 3 minutes.


For additional information or for special assistance prior to the meeting, please contact Crystal Gibson, City Clerk, at cityclerk@bbfl.us or (561) 742-6061.

 

1.Openings
A.

Call to Order - Mayor Steven B. Grant

 

Roll Call

 

Closed Door Session

 

Pursuant to Section 286.011(8), Florida Statutes, the City Attorney requested a private attorney-client session of the City Commission to discuss pending litigation in the following case:

 

RONALD RYAN, Plaintiff, vs.  CITY OF BOYNTON BEACH, FLORIDA, a local municipality, Defendant – Palm Beach County Circuit Court Case Number: 502016CA007514-XXXX-MB

 

In attendance will be the City Attorney James Cherof, Assistant City Attorney Gal Betesh, City Manager Lori LaVerriere, a Court Reporter, the Mayor and City Commission.  It will be approximately 45 minutes.

 

Invocation by Pastor Randy Patterson, Seacrest Presbyterian Church

 

Pledge of Allegiance to the Flag led by Commissioner Katz

 

Agenda Approval:

 

1.    Additions, Deletions, Corrections

2.    Adoption

2.Other
A.Informational items by the Members of the City Commission.
B.

Conduct Second Public Budget Hearing for FY 2021/2022 Final Millage and Tentative Annual Operating Budget.

 

Proposed Resolution No. R21-119 - Adopt the FINAL millage rate for the General Fund for Fiscal Year 2021-2022.


Proposed Resolution No. R21-120 
- Adopt the FINAL Budget for the General Fund and all other funds for Fiscal Year 2021-2022.

C.Informational items by the Members of the City Commission.
3.Announcements, Community And Special Events And Presentations
A.Announcement by Laura Lansburgh, Assistant Director of Marketing & Events, of the winner of the Guess The Census promotion.
B.Proclaim the month of September as Deaf Awareness Month. Proclamation will be accepted by Lance Fischer, President of South Florida Deaf Senior Citizens, Inc.
C.Proclaim September 21 as World Alzheimer's Day. Proclamation will be accepted by Keith Gibson, Director of Programs for Alzheimer's Association Southeast Florida Chapter.
D.Proclaim September 15 - October 15, 2021 as Hispanic Heritage Month.  Patricia Trejo, Administrative Planner for Hispanic/Latino Studies, Palm Beach Schools, will accept the proclamation.
E.Announce the City of Boynton Beach's upcoming tree planting events on September 25 & 26, 2021 in partnership with Community Greening. 
4.Public Audience

Individual Speakers Will Be Limited To 3 Minute Presentations (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission)

5.Administrative
A.

Appointment of eligible members of the community to serve in vacant positions on City advisory boards.

B.Approve the request of Commissioner Justin Katz to distribute $2,000 of his Community Support Funds to the HATT Foundation.
6.Consent Agenda

Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments

A.Approve the recommendation of the Evaluation Committee and authorize staff to conduct negotiations with the first ranked firm, PCL Construction, Inc. of Tampa, FL and establish contracts in accordance with the Request for Qualifications (RFQ) No. 013-2821-21/TP for Lift Station 317 Major Upgrade Progressive Design Build and Florida Statute 287.055, Consultants' Competitive Negotiation Act (CCNA). At the completion of each phase of the negotiations, the contracts will be brought back to the Commission for approval.
B.

Proposed Resolution No. R21-121 - Authorize the Mayor to sign the application and agreement for Library State Aid to Public Libraries Grant for FY 2021-2022.

C.Approve the updated Library Long Range Plan for FY2021-2026.
D.Proposed Resolution No. R21-122 - Approve the expenditure of $58,780.75 and authorize the City Manager to sign the support service proposal with AVI-SPL.
E.

Proposed Resolution No. R21-123 - Authorize the City Manager to sign all documents associated with the acceptance and subcontract agreement for the Florida Department of Transportation (FDOT) Florida Bicycle Pedestrian Focused Initiative: Communication and High Visibility Enforcement grant subject to the approval of the City Attorney.

F.Approve the one-year extension for RFPs/Bids and/ or piggy-backs for the procurement of services and/or commodities under $100,000 as described in the written report for September 17, 2021 - "Request for Extensions and/or Piggybacks."
G.Accept the written report to the Commission for purchases over $10,000 for the month of August 2021.
H.Proposed Resolution No. R21-124 - Ratification by the City Commission of the Boynton Beach Community Redevelopment Agency (CRA) annual budget for fiscal year 2021-2022.
I.Proposed Resolution No. R21-125 - Ratify the Quantum Park Overlay Dependent District annual budget for FY 2021-2022.
J.Proposed Resolution No. R21-126 - Approve and authorize the City Manager to sign an Interlocal Agreement for an Emergency Medical Services (EMS) Grant to Boynton Beach Fire Rescue in an amount not to exceed $20,279.74 to reimburse the City for the purchase of 20 computer tablets. 
K.

Proposed Resolution No. R21-127 - Authorize the City Manager to sign a Payment Processing Agreement with CSG Forte Payments, Inc. to serve as the payment gateway for collecting on-line payments through SagesGov for Development Department permitting services.

L.

Proposed Resolution No. 21-128 -  Approve transmittal of the City of Boynton Beach State Housing Initiative Partnership (SHIP) Program Annual Report for FY2018-2019, and authorize the Mayor to sign the corresponding Local Housing Certification.

M.Proposed Resolution No. R21-129 - Approve the Memorandum of Understanding (MOU) between the IAFF Local 1891 Boynton Beach Firefighters and the City regarding Covid-19 policies and practices.
N.Proposed Resolution No. R21-130 - Approve the Memorandum of Understanding (MOU) between the City and the PBA Police Officers and Detectives and the Police Sergeants bargaining units regarding Covid-19 policies and practices. 
O.Proposed Resolution No. R21-131 - Authorize the use of American Rescue Plan Act of 2021 funds (ARPA) up to $75,000 and authorize the City Manager to sign an agreement with Pathways to Prosperity to administer Palm Beach County's Application Process of Emergency Rental, Utility, and Relocation Assistance to the residents of Boynton Beach experiencing loss of income due to COVID-19.
7.Consent Bids And Purchases Over $100,000
A.Proposed Resolution No. R21-132 - Approve the renewal of property, casualty, and workers' compensation insurance coverage with Florida Municipal Trust (FMIT) and authorize City Manager to sign all required documents for the term of the policy: October 1, 2021 through September 30, 2022.
B.Approve piggyback of Volusia County Contract # 18-B-43AK with Boundtree Medical for the City's medical supplies on an as needed basis with an estimated annual purchase of $130,000 and authorize the City Manager to sign an agreement. The Volusia County procurement process satisfies the City's competitive bid requirements.
C.Approve the one-year extension for RFPs/Bids and/ or piggybacks for the procurement of services and/or commodities as described in the written report for September 17, 2021 - "Request for Extensions and/or Piggybacks Over $100,000."
D.Approve an additional expenditure of $19,000 with IXOM Water Care, Inc. utilizing Palm Beach County's sole source contract SS150985 to purchase MIEX resin bringing the not to exceed amount for this fiscal year up to $349,585.00.
8.Public Hearing

6 p.m. or as soon thereafter as the agenda permits.

The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission.

9.City Manager’s Report
A.Discuss a date and time to hold a City Commission Workshop to review the first draft of the spending plan for the expenditure of ARPA funds.
10.Unfinished Business
A.Proposed Resolution No. R21-114 - Approve and authorize a second addendum to the Franchise Agreement with FLSC, LLC., for a textile recycling program and designate an allocation and use of funds policy for this contract.  (Tabled from the September 8, 2021 City Commission Meeting.)
11.New Business
A.Proposed Resolution No. R21-133 - Authorizing the City to set rates, fees and charges for Water, Wastewater, Stormwater, Reuse Water, and District Energy Chilled Water for the upcoming Fiscal Year 2021-22.
B.Consider and approve authorizing use of American Rescue Plan Act (ARPA) funds to provide a monetary incentive of $500.00 to each City employee who is fully vaccinated on or by November 15, 2021 for an approximate cost of $400,000.00. This incentive is subject to collective bargaining.
C.Discussion on amending the disposition process for Real Property owned by the City.
12.Legal
A.Proposed Ordinance No. 21-025.  First Reading.  Approve Development Agreement Ordinance.
13.Future Agenda Items
A.Staff will prepare options for the Commission's consideration for handling Letters of Intent on City owned properties - October 5, 2021
B.PBC Supervisor of Elections Wendy Link to provide information on polling place safety precautions due to COVID-19 and the ballot format for the March 2022 election. - October 5, 2021
C.The PBC School District and the Education Foundation of PBC will provide an update to the City Commission on the Digital Inclusion Program  - October 5, 2021.
D.Approval of task order for design, permitting and construction administration services for Eco Park. - October 5, 2021
E.Head Start Purchase and Sale Agreement - October 19, 2021
F.Hazard Mitigation Grant Award for Potter and Dimmick Roads - October 19, 2021
G.Discuss process and estimated costs for a Recreation and Parks Bond Referendum Question in August 2022 - November 2, 2021
H.Building Department staff will present an update on the implementation of the new SagesGov software for permitting and inspections - November 15, 2021
I.National Flood Insurance Program Community Rating System Update - November 15, 2021
J.Sign Code Amendments - November 15, 2021
K.Representatives from FIU will present the Diversity & Equity Assessment of City Systems (Internal Assessment) - November 15, 2021
L.Mobility Plan & Technical Report - November 2021
M.City lobbyist Mat Forest to give a preview of the 2022 State Legislative Session 2022 and discuss the City's annual Legislative Agenda. - December 7, 2021
N.Discuss disposition of vacant 3.62 acre parcel adjacent to Leisurevillle and west of SW 8th Avenue -TBD
O.Discussion regarding adjusting traffic signal timing for pedestrians during off-peak hours. - TBD 
P.Consultant Presentation of Housing Needs Assessment - TBD
Q.Discuss Building Safety Inspection Program - TBD
14.Adjournment

Notice


If a person decides to appeal to any decision made by the City Commission with respect to any matter considered at this meeting, He/She will need a record of the proceedings and, for such purpose, He/She may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (F.S. 286.0105)

 

The city shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the city. Please contact the City Clerk's office, (561) 742-6060 or (TTY) 1-800-955-8771, at least 48 hours prior to the program or activity in order for the city to reasonably accommodate your request.

 

Additional agenda items may be added subsequent to the publication of the agenda on the city's web site. Information regarding items added to the agenda after it is published on the city's web site can be obtained from the office of the City Clerk.