6.E.
Consent Agenda
6/18/2019  | CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM |
| COMMISSION MEETING DATE: 6/18/2019 | | REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R19-067 - Authorize the City Manager to sign a letter of agreement with The Merchant Strategy, Inc. to provide public outreach and informational services for the Dimick Road and Potter Road (Lakeside Gardens) Stormwater and Water Main Improvements project in the amount of $34,912.50. | | EXPLANATION OF REQUEST: The City received three (3) quotes to provide public outreach and informational services for the Dimick Road and Potter Road (Lakeside Gardens) Stormwater and Water Main Improvements project. The Merchant Strategy, Inc. submitted the lowest, most responsive quote and Staff recommends approval of their services in the amount of $34,912.50 for a period of twenty-four (24) months through the design and construction phases of the project.
Staff recommends managing the public outreach duties by hiring an outside firm that specializes in providing public relations, public information, and customer outreach services.
| | HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
Public outreach, and communication with the residents of Dimick Road, Potter Road, and N. Lake Drive (Lakeside Gardens Neighborhood) are essential to the success of the project. The Merchant Strategy, Inc. will develop a public involvement plan; create a stakeholder database of all homeowners, tenants, and businesses; create, prepare and distribute door hangers with project information; maintain a project hotline telephone number and follow up with responses to each call; post frequently to Facebook and Twitter; and participate in public meetings with the neighborhood. | FISCAL IMPACT: Budgeted Funding is available in Utilities account 403-5000-538-65-09 UC1802.
| ALTERNATIVES: Not approve the public relations services.
| | STRATEGIC PLAN: | | STRATEGIC PLAN APPLICATION: |
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