| COMMISSION MEETING DATE: 6/18/2019 |
| REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R19-066 - Authorize the City Manager to sign a letter of agreement with The Merchant Strategy, Inc. to provide public outreach and informational services for the Central Seacrest Corridor - Phase 2 Neighborhood Improvements project in the amount of $32,800. |
| EXPLANATION OF REQUEST: The City received three (3) quotes to provide public outreach and informational services for the Central Seacrest Corridor - Phase 2 Neighborhood Improvements project. The Merchant Strategy, Inc. submitted the lowest, most responsive quote and Staff recommends approval of their services in the amount of $32,800.00 for a period of sixteen (16) months through the completion of the construction project.
The current Design-Build Team of Ric-Man International and Wantman Group, Inc. has been providing public outreach services for the construction project, but their funds will be exhausted by July 2019. Staff recommends managing the public outreach duties by hiring an outside firm that specializes in providing public outreach and information services.
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HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Public outreach and communication with the residents of the Forest Park Neighborhood is essential to the success of the construction project. The Merchant Strategy, Inc. will assume all public outreach services in order to provide a smooth transition. The Merchant Strategy, Inc. will maintain the existing project hotline telephone number and follow up with responses to each call; maintain and provide content update to the project website, Facebook, and Twitter; and participate in the monthly Forest Park Neighborhood meetings.
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| FISCAL IMPACT: Budgeted Funding is available in Utilities account 403-5016-533-65-02 WTR106.
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ALTERNATIVES: Not approve the public outreach services.
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| STRATEGIC PLAN APPLICATION: |