Approve the Bid Award for "ANNUAL SUPPLY OF AFTERMARKET AUTOMOTIVE PARTS, ACCESSORIES AND SUPPLIES" Bid # 031-1412-19/MFD to the following two (2) companies: Vehicle Maintenance Program and Genuine Parts (Napa) on a primary and secondary basis to the lowest, most responsive, responsible bidders who met all specifications with an estimated annual amount of $155,000.

Contract Term: September 4, 2019 thru September 3, 2021

On May 28, 2019 Procurement Services opened and tabulated three (3) bids for Aftermarket Parts, Accessories and Supplies. All bids were reviewed by the Manager of Materials and Distribution. O'Reilly Automotive Store was deemed non-responsive. It was determined to recommend this award by a primary and secondary basis to the two (2) companies. The award is based on the final item price and percentage discount. The award is as follows:

Primary

Vehicle Maintenance Program

Discount 60%

Final Item Price $30.95

Secondary

Genuine Parts (Napa)

Discount 50%

Final Item Price $63.57

O'Reilly Automotive Stores

Non-Responsive - made changes to the General Terms and Conditions

The current bid #052-1412-16/MFD expires 9-3-19. This bid will begin once the current one expires .

The initial bid term is for two (2) years with three (1) one year renewals at the same terms and conditions subject to vendor acceptance, satisfactory performance and determination that the renewal is in the best interest of the City.

The purpose of this bid is to secure a source of supply for the purchase of aftermarket parts, accessories and supplies. All orders are on an “AS

NEEDED BASIS” and with high usage items being stocked within the City’s Warehouse.

Funds are budgeted and available for account 502-0000-141-0100 for the estimated amount of $155,00

FY 16/17 expenditures were $93,302.22

FY 17/18 expenditures were $113,554.23

FY 18/19 expenditures to date are $75,074.88

Obtain quotes on an “as needed” basis which would not be cost effective.