7.A.
CONSENT BIDS AND PURCHASES OVER $100,000
6/18/2019  | CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM |
| COMMISSION MEETING DATE: 6/18/2019 | | REQUESTED ACTION BY COMMISSION: Approve an increase of $175,000 to the existing bid ANNUAL SUPPLY OF ORIGINAL EQUIPMENT MANUFACTURER (OEM) SERVICE AND PARTS FOR MEDIUM/LARGE AND HEAVY DUTY VEHCILES AND EQUIPMENT, # 076-1412-17/MFD. This will bring the estimated total annual expenditure to $430,000. | | EXPLANATION OF REQUEST: Current contract period: September 4, 2018 thru September 3, 2019
On November 20, 2018, the City Commission approved an increase of $130,000 for Bid # 076-1412-17/MFD with multiple vendors with a new estimated annual amount of $255,000.
We are requesting an increase of the combined annual expenditure from $255,000.00 to $430,000, in particular so we can increase the blanket purchase order for Palm Truck and Pat’s Pump and Blower due to the fact that Fleet is having to outsource more service and repairs, refurbishment of Solid Waste trucks, Sewer Vac trucks, and paint/body work.
Examples of Palm Truck repairs paid since October 2018:
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Truck 1301, air conditioning, no start, and overheating for $9,119.14
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Truck 1305, oil and coolant leak and check engine light for $8,508.91
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Truck 1094, steering and suspension repairs for $18,589.35
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Truck 1552, steering and suspension repairs for $6,282.67
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Truck 1302, body repairs for $9,445.57
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Truck 1597, steering and suspension and coolant leak for $22,188.83
Outstanding Palm Truck invoices for repairs are:
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Truck 1302, refurbishment for $29,910.72
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Truck 1304, oil leak for $7,130.22
Examples of Pat’s Pump and Blower repairs since October 2018:
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Truck 2925, rebuilt the blower pump for $13,020.00
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Truck 2550, rebuilt water pump for $5,064.46
Based on the ongoing service and repairs needed in order to keep the Solid Waste and Utility vehicles operational and continue servicing our City residents and customers we are requesting to increase the annual expenditure to $430,000.00.
| | HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This will impact Fleet refurbishing Solid Waste vehicles to be used as spares when a vehicle is being repaired. Provide the ability for Solid Waste to complete their daily tasks should a vehicle break down.
| | FISCAL IMPACT: Budgeted Funds are available under Fleet account number 501-5000-590-0982
FY 16/17 $127,391
FY 17/18 $205,164
FY 18/19 to date $249,582.45
| | ALTERNATIVES: | | STRATEGIC PLAN: | | STRATEGIC PLAN APPLICATION: |
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