6.K.
Consent Agenda
11/7/2018  | CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM |
| COMMISSION MEETING DATE: 11/7/2018 | | REQUESTED ACTION BY COMMISSION: Approve utilization of the first extension of the City of Tamarac Two Year Agreement R-2016-99 (Bid No. 16-25B) for "Lime Sludge Removal, Hauling and Disposal" with WestWind Contracting, Inc. of Pembroke Park, FL for the removal of lime sludge at the East Water Treatment Plant for an estimated annual expenditure of $95,000. The Finance Department has reviewed and determined that The City of Tamarac procurement process satisfies the City's competitive bid requirements. | | EXPLANATION OF REQUEST: The City of Boynton Beach's (City) East Water Treatment Plant (East WTP) generates lime sludge as a by-product of the water treatment process. This sludge is stockpiled on site and the storage bin is currently full. In the past, the amount of sludge in the bin was managed by allowing road construction firms and facilities such as nurseries and farms to take any amount they wanted at no charge. However, such usage has decreased with more stringent road construction requirements. Further, the sludge has to be disposed of via a Florida Department of Environmental Protection (FDEP) or Environmental Protection Agency (EPA) approved method or disposal land site. Additionally, an accurate record of how much sludge is removed from the site is also required. Thus, a licensed, qualified hauler is necessary to transport and dispose of the sludge.
The City of Tamarac signed an agreement with WestWind Contracting, Inc. for the awarded price of $10.75/cubic yard, as the result of the bid award for the removal, hauling and disposal of lime sludge. The City of Tamarac’s bid documents allow for other governmental entities to utilize the contract issued as a result of the bid award. The original agreement allowed for up to two additional 2 year extensions and the City of Tamarac has approved the first on September 26, 2018. The revised agreement does allow for increases or decreases in price based upon actual expenditure by Westwind Contracting but does not permit any increase in the profit margin. WestWind Contracting, Inc. has agreed to extend the terms, conditions and pricing of the City of Tamarac Agreement to the City of Boynton Beach.
| | HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? If sludge is not removed from the site, the sludge lagoon eventually fills to the point that the waste stream can no longer be discharged and the plant has to cease operations. Thus, removal is necessary to ensure continued operations of the East Water Treatment Plant so there is no interruption in potable water supply to the City’s consumers. | | FISCAL IMPACT: Budgeted
Funds for this expenditure are available in account: 401-2811-536-49-17, previous years expenses:
FY 17/18 $53,965
FY 16/17 $85,333
FY 14/15 $68,445
FY 13/14 $79,992
| ALTERNATIVES: Do not piggyback the City of Tamarac’s bid and issue a formal bid.
| | STRATEGIC PLAN: | | STRATEGIC PLAN APPLICATION: |
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