Coversheet

6.D.
Consent Agenda
11/7/2018

CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM

COMMISSION MEETING DATE: 11/7/2018

REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R18-159 - Authorize the City Manager to sign a Piggyback Agreement with Caterpillar, Inc. and a Purchase Order for rental of a 1.000 Kilowatt (KW) emergency backup generator and cables at the East Water Treatment Plant (EWTP) from Pantropic Power Cat in Miami, FL for a monthly cost of $7,866, or an annual cost of $94,392.

EXPLANATION OF REQUEST:

Contract Period: January 29, 2018 - January 29, 2022

Following the failure of the backup generator at the EWTP a backup generator has been rented while decisions are made on the best long term solution for power supply at the plant. It has now been determined that the best solution, based upon the favorable electric rates utilizing the FPL curtailment program, is to install backup diesel generator(s). A task order is being prepared to cover the necessary engineering design.

The operating permit for the plant requires backup power systems to enable operations to continue during any loss of supply from Florida Power and Light.

The pricing is based upon Sourcewell/NJPA Contract # 120617-CAT and Pantropic is an authorized Caterpillar Dealer. Pantropic The finance department has reviewed and determined that the Sourcewell procurement process satisfies the City's competitive bid requirements. The NJPA contract terms include a minimum of a 10% discount from list for the rental price. The list price for the unit we are renting is $11,000/month compared to our price of $6,600 which exceeds the 10% threshold.

HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The rental of this emergency generator will provide the necessary power during an outage to ensure continuity of operations at the EWTP thus maintaining uninterrupted supply of drinking water to our customers.

FISCAL IMPACT: Budgeted Funding will be charged to account 401-2811-536-44.30

ALTERNATIVES: Since a backup power supply is required for the EWTP there is no feasible alternative.

STRATEGIC PLAN:

STRATEGIC PLAN APPLICATION:

CLIMATE ACTION: No

CLIMATE ACTION DISCUSSION:

Is this a grant? No

Grant Amount:

ATTACHMENTS:
	Type	Description
	Resolution	Resolution approving piggy-back of Sourcewell for rental of emergency backup generator
	Agreement	Piggy-back agreement with Caterpillar
	Attachment	Pantropic Monthly cost
	Attachment	Form C Authorizing Caterpiller Dealers
	Attachment	Caterpiller Dealers
	Attachment	Sourcewell/NJPA #120617-CAT
	Attachment	120617-CAT Acceptance