Coversheet

7.B.
Consent Bids and Purchases Over $100,000
5/4/2021

City of Boynton Beach
Agenda Item Request Form

Commission Meeting Date: 5/4/2021

Requested Action by Commission: Approve utilizing the Nation IPA Cooperative Contract No. R161101 with EZGO Division of Textron, Inc. for the lease and finance of Ninety (90) 2022 RXV Elite Golf Cars in the net amount of $409,906.80.

Explanation of Request:

Staff at The Links Golf Course has evaluated its current fleet to determine why maintenance issues have dramatically increased over the last year. Due to social distancing requirements, more carts are being used on a daily basis requiring additional service and maintenance. Staff has determined that it is in the City's best interest to replace these units with new carts under a 5 year factory warranty, as opposed to continually repairing out of warranty carts. In order to run a top quality Golf Course, the most appropriate action would be to replace all carts and finance them over a 5 (five) year period.

The following is a breakdown of the requested purchase and trade-in allowances.

(90) Golf Carts - Total Purchase Price: $576,000.00

less trade-in allowance for (90) cars: <$166,093.20>

Net Purchase Price: $409,906.80

EZGO Division of Textron, Inc. has offered a 60-month Net Municipal Lease/Purchase with a $1.00 per car buyout at the end of the term. The Lease/Purchase has a municipal interest rate of 2.99%.

The National IPA Cooperative Contract satisfies the City's procurement requirements.

How will this affect city programs or services? Replacing the golf cart inventory will provide new golf carts for patrons to use, enhancing the overall image of the Golf Course and improving the pace of play, along with reducing maintenance time and costs that the Golf Course has experienced.

Fiscal Impact: Budgeted This expense has been included in the budget under line item 411-2910-572-44-30

Alternatives: Re-bid the item. The time it will take to re-bid this purchase instead of utilizing the piggyback contract will significantly delay the ordering of the new carts and will impact the quality of carts offered at the golf course.

Strategic Plan:

Strategic Plan Application:

Climate Action Application:

Is this a grant?

Grant Amount:


Attachments:

ATTACHMENTS:
	Type	Description
	Piggy-Back	National IPA Cooperative - Executed Contract
	Piggy-Back	National IPA Cooperative - Contract Ext until 12/31/2021
	Piggy-Back	National IPA Cooperative - Pricing
	Quotes	EZGO - Quote