The City of

Boynton Beach


City Commission Agenda

Tuesday, April 18, 2017, 6:30 PM

Commission Chambers
100 E. Boynton Beach Blvd., Boynton Beach, FL 33435
Regular City Commission

 Boynton Beach City Commission

Mayor Steven B. Grant (At Large)
Vice Mayor Justin Katz (District I)
Commissioner Mack McCray (District II)
Commissioner Christina L. Romelus (District Ill)
Commissioner Joe Casello (District IV)


Lori LaVerriere, City Manager
James Cherof, City Attorney
Judith A. Pyle, City Clerk


*MISSION*
To create a sustainable community by providing exceptional
municipal services, in a financially responsible manner.



 

www.boynton-beach.org


                                   

WELCOME
Thank you for attending the City Commission Meeting

GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT
CITY OF BOYNTON BEACH COMMISSION MEETINGS

THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting.  The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action.

  • Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group.
  • Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda.
  • Voice Vote: A voice vote by the Commission indicates approval of the agenda item.  This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote.

SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described.

City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue.

  • Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings."
  • Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit - Three (3) Minutes
  • Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit - Three (3) minutes

ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record, your name and address.

DECORUM:
Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium.  Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority vote of the Commission members present.

Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session.

City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach.  All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays/Election Day).







1.OPENINGS
A.

Call to Order - Mayor Steven B. Grant

 

Invocation

 

Pledge of Allegiance to the Flag led by Commissioner Romelus

 

Roll Call

 

Agenda Approval:

 

    1.    Additions, Deletions, Corrections

 

    2.    Adoption

2.OTHER
A.Informational items by Members of the City Commission
3.ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
A.Proclaim April 24, 2017 as Armenian Genocide Day.  Arsine Kaloustian will be present to accept the proclamation.
B.Proclaim April 22, 2017 as Earth Day. Glenda Hall, Forestry and Grounds Manager, present to accept the Proclamation.
C.

Proclaim the month of April 2017 as Florida Water Professionals Month.

Philip G. Donovan will be accepting the proclamation on behalf of Florida Water & Pollution Control Operators Association.

D.

Announcement by South Tech CEO and President, Mr. Jim Kidd and Director of Schools, Jay Boggess regarding the school’s successful efforts in training for trades through a new Pre-Apprentice program. In addition, an announcement will be made in regards to upcoming Career Fairs focused on the trade industry.


4.PUBLIC AUDIENCE

INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission)

5.ADMINISTRATIVE
A.

Appoint eligible members of the community to serve in vacant positions on City advisory boards.  The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist:

 

Arts Commission: 1 Alt

Building Board of Adjustments & Appeals: 1 Reg and 2 Alts

Historic Preservation Bd:  4 Regs

Library Bd:  2 Alts

Recreation & Parks Bd: 2 Alts

Senior Advisory Bd: 1 Reg and 2 Alts

6.CONSENT AGENDA

Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments

A.

PROPOSED RESOLUTION NO. R17-037 - Assess the cost of nuisance abatement on properties within the City of Boynton Beach.

B.PROPOSED RESOLUTION NO. R17-038 - Authorize the City Manager to sign the purchase and sale agreement between the City of Boynton Beach and Boynton Beach Faith-Based Community Development Corporation (BBFCDC), subject to compliance with the provisions contained in Section 163.380(3)(a), Florida Statutes.
C.

PROPOSED RESOLUTION NO. R17-039 - Authorize the City Manager to sign the purchase and development agreement between the City of Boynton Beach and Habitat for Humanity of South Palm Beach County for the conveyance of City owned vacant parcels of land, subject to compliance with the provisions contained in Section 163.380(3)(a), Florida Statutes.

D.PROPOSED RESOLUTION NO. R17-040 - Authorize the City Manager to sign a one (1) year agreement for the total price of $18,720 with option for up to three (3) one year renewals (renewal price of $9,720 annually) with Stone Tablet LLC, d/b/a LaborSoft, for the purchase of an Employee/Labor Relations cloud-based software program.
E.PROPOSED RESOLUTION NO. R17-041 - Authorize Change Order #1 to McTeague Construction in the amount of $30,100 for the purpose of correcting unknown conditions during Hester Center Lobby Renovations, revising the estimated project costs from $53,150 to $83,230.
F.PROPOSED RESOLUTION No. R17-042 - Approve award of  RFP No. 015-1210-17/JMA for Pension Benefit Consultant to Aon Hewitt of Tampa, FL and authorize the City Manager to sign Professional Services Agreement for Pension Benefit Consultant. Services in the amount of $35,000 and hourly rates for additional services as requested in the RFP.
G.PROPOSED RESOLUTION NO. R17-043 - Authorize the City Manager to sign proposal from M&M Asphalt Maintenance Inc., d/b/a All County Paving of Delray Beach, FL, in the amount of $60,469, plus a 10% contingency in the amount of $6,000 for a total cost of $66,469 for the purpose of overlaying NE 1st Court (Gateway Blvd. to NE 26th Ave.) utilizing the City of West Palm Beach's Paving Contract #16393 pricing, terms and conditions.  The City of West Palm Beach's procurement process satisfies Boynton Beach's competitive bid requirements.
H.

Approve Task Order No. U-2C-05 to Carollo Engineers, Inc. in accordance with RFQ No. 017-2821-14/DJL, General Consulting Services Contract, Scope Category C awarded by Commission on July 1, 2014 for the provision of professional engineering services in support of the ongoing development of Asset Management systems within the Utility. The estimated cost for the provision of these services is $98,500.

I.Approve release of a cash surety in the amount of $20,000 for the CRA’s pre-payment of the cost for the final lift of asphalt for the Boynton Beach Blvd. Extension Project
J.Requesting Commission approval to make a donation of up to $5,000 from the Federal Forfeiture Law Enforcement Trust Funds to GBDC Entrepreneurship Institute. This donation will be based on matching fund ($1 for $1), which will not exceed $5,000 and will provide support for the Juvenile Detention Alternatives Initiative (JDAI).
K.

Requesting Commission approval to make a $5,000 donation  to  the Bill Tome Foundation for Kids and Families, Inc. from the Law Enforcement Trust Fund to support their 1st annual golf tournament.

L.Requesting Commission approval to make a $2500.00 donation to the East Boynton Wildcats Youth Football Program from the Law Enforcement Trust Fund to provide support for registration fees for the spring football season.
M.Legal Expenses - March 2017 - Information at the request of the Commission.  No action required.
N.Accept the written report to the Commission for purchases over $10,000 for the month of  March 2017.
O.Approve the one-year extension for RFPs/Bids and/ or piggy-backs for the procurement of services and/or commodities as described in the written report for April 18, 2017 - "Request for Extensions and/or Piggybacks"
P.Approve the minutes from the Regular City Commission meeting held on April 4, 2017.
7.BIDS AND PURCHASES OVER $100,000
A.Approve utilizing the National IPA/City of Tamarac Contract # 13-23R, for office supplies that were awarded to Office Depot; with an estimated annual expenditure of $100,000.  The City of Tamarac on behalf of the Southeast Florida Governmental Purchasing Cooperative competitively bid this and satisfies the City of Boynton's procurement requirements.
B.PROPOSED RESOLUTION NO. R17-044 - Authorize the City Manager to sign amendment 2 to Task Order No. R13-063-09 to CH2M Hill for Boynton Beach Landfill Post-Closure Maintenance Assistance in the amount of $155,904.28.  The current task order is $79,142.66, amendment 2 will increase the task order to $235,046.94.
C.

Approve the purchase of new and replacement vehicles as approved in the FY2016/2017 budget in the estimated amount of $504,472.45 by utilizing the following contracts:  Florida Sheriff's Association Contract #FSA16-VEL24.0, FSA16-VEH14.0, Florida State Contract #21100000-15-1 & NJPA Contract #112014-THC.

8.CODE COMPLIANCE and LEGAL SETTLEMENTS - None
9.PUBLIC HEARING

7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS

The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission.

A.

PROPOSED ORDINANCE NO. 17-010 - FIRST READING - Approve Nurse 1 Future Land Use Map Amendment from High Density Residential (HDR) to Local Retail Commercial (LRC). Agent: Bradley D. Miller of Miller Land Planning, Inc. for CM&J Boynton Properties, LLC, property owner.

B.

PROPOSED ORDINANCE NO. 17-011 - FIRST READING - Approve amendments to the Comprehensive Plan Future Land Use Element (CPTA 17-001) and related Future Land Use Map Amendments (LUAR 17-004). City-initiated.

C.

Approve New Site Plan request for a one-story, 2,338 square foot office building and related site improvements on property located on the east side of SE 3rd Street, one lot north of SE 23rd Avenue. Applicant: Bradley Miller, Miller Land Planning, Inc. (Action on this item should be postponed to correspond with the 2nd Reading of the Land Use Amendment application at the May 2nd Commission meeting)

10.CITY MANAGER’S REPORT - None
11.UNFINISHED BUSINESS
A.

Discussion and direction regarding draft regulations for Medical Cannabis Dispensaries.

12.NEW BUSINESS
A.Approve the selection of the top ranked qualifier as determined by the Evalution Committee from the Part II responses and oral presentations to the Request for Qualifications for City of Boynton Beach Town Square Redevelopment, RFQ No. 004-1210-17/JMA; and authorize City Staff to conduct negotiations for a Master Development Contract for Phase I of the project with E2L Real Estate Solutions of Winter Park, FL, the top ranked firm according to Florida State Statute 287.55, Consultants' Competitive Negotiation Act (CCNA).
13.LEGAL - None
14.FUTURE AGENDA ITEMS
A.

Consider adopting a Chronic Nuisance Ordinance. - May 2017

B.July 5, 2017 Commission Meeting has been cancelled.
C.

Monthly Departmental Presentations:

 

     Communications/Marketing - May, 2017

     ITS/GIS - June, 2017

     Public Works - July, 2017

D.

Budget workshops for the FY 17/18 budget are scheduled in the Library Program Room on the following dates and times:

 

Monday, July 17, 2017 @ 5:00 P.M.

Tuesday, July 18, 2017 @ 10:00 A.M.

Wednesday, July 19, 2017 @ 2:00 P.M.

E.

The Commission has scheduled a Public Input - Budget Workshop on:

 

Tuesday, May 30, 2017 @ 6:30 P.M. in the City Commission Chambers

15.ADJOURNMENT

NOTICE


IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105)


THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR (TTY) 1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST.

ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK.