Per Ordinance No.01-66, Chapter 2, Section 2-56.1 Exceptions to competitive bidding, Paragraph b, which states:  “Further, the City Manager, or in the City Manager’s absence, the Acting City Manager is authorized to execute a purchase order on behalf of the City for such purchases under the $25,000 bid threshold for personal property, commodities, and services, or $75,000 for construction.  The City Manager shall file a written report with the City Commission at the second Commission meeting of each month listing the purchase orders approved by the City Manager, or Acting City Manager.  Below is a list of the purchases for March 2017:

Purchase Order                    Vendor                                               Amount

170852                                 Kaman                                         $ 11,875.00

170853                                 Dell Financial Svcs                      $ 18,753.40

170867                                 SRT Supplies, Inc.                       $ 16,355.88

170882                                 Johnson-Davis, Inc.                     $ 69,025.00

170896                                Empire Office                                $ 24,281.17

170897                                 NDI Recognition Systems            $ 12,295.00

170898                                Southeastern Pump Corp.            $ 11,670.00

170922                                 HD Supply Waterworks               $ 14,550.00

170924                                 Carollo Engineers, Inc.                $ 23,700.00

170925                                 Ixom Watercare, Inc.                   $ 26,554.24

170935                                 Sullivan Environmental, Inc.        $ 32,671.31

170959                                 Achieve                                       $ 24,375.00

170960                                 The Paving Lady, Inc.                 $ 24,350.00

Ordinance No.01-66, Chapter 2, Section 2-56.1 assists departments in timely procurement of commodities, services, and personal property.  Administrative controls are in place with the development of a special processing form titled “Request for Purchases over $10,000” and each purchase request is reviewed and approved by the Department Director, Finance Department, and City Manager.

This Ordinance provides the impact of reducing paperwork by streamlining processes within the organization.  This allows administration to maintain internal controls for these purchases, reduce the administrative overhead of processing for approval, and allow for making more timely purchases.