Approve Task Order No. U-2C-05 to Carollo Engineers, Inc. in accordance with RFQ No. 017-2821-14/DJL, General Consulting Services Contract, Scope Category C awarded by Commission on July 1, 2014 for the provision of professional engineering services in support of the ongoing development of Asset Management systems within the Utility. The estimated cost for the provision of these services is $98,500.

AGREEMENT TERM:  August 1, 2014 - July 31, 2017

The Utility is working on introducing a comprehensive asset management structure and system into its day to day operations. Such a system is essential in a modern utility and an integral part of both the long term planning function and the ongoing reliability of the equipment. Due to a change in the organizational structure there is a position reclassification request in the current budget cycle that will provide a person to manage these systems, but there is an immediate need for assistance as we capture the information from recent upgrades in the plants and the pumping stations. Carollo will provide a person to assist in gathering data on the equipment, tabulating the data, identifying the maintenance schedules and work lists and then working with the asset software vendor to load the information into the system.

The Utility works with a 50+ year planning horizon to ensure that its assets remain in good condition and that replacements are properly planned so that funding is available when needed. The asset management system not only helps manage the planned maintenance schedules but also provides valuable information on asset condition and potential replacement cost. These systems enable your Utility to continue to operate at a high level of efficiency at optimal cost.

The total cost is $98,500.

Funds are allocated in account 401-2821-536-31.90

Delay implementation of the asset management program. This will prevent us from taking advantage of importing the new equipment into the system from first use and place more burden on in house resources to upload the information later.