Coversheet

7.C.
Consent Bids and Purchases Over $100,000
4/18/2017

CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM

COMMISSION MEETING DATE: 4/18/2017

REQUESTED ACTION BY COMMISSION:

Approve the purchase of new and replacement vehicles as approved in the FY2016/2017 budget in the estimated amount of $504,472.45 by utilizing the following contracts: Florida Sheriff's Association Contract #FSA16-VEL24.0, FSA16-VEH14.0, Florida State Contract #21100000-15-1 & NJPA Contract #112014-THC.

EXPLANATION OF REQUEST:

The Fleet Administrator recommends the annual purchase of eleven (11) replacement vehicles collectively for Public Works-Engineering, Building Division, Parks and Grounds, Sanitation, Utilities and the Municipal Golf Course as approved in the Fiscal Year 2016/2017 budget. Attached is a spreadsheet indicating vendor, number of unities ordered, user department, bid/contract information and cost. The list of vehicles include an Electric vehicle for the building department.

Florida Sheriff's Association Contract #FSA16-VEL24.0 (Effective 10/01/16 - 09/30/17)

Florida Sheriff's Association Contract #FSA16-VEH14.0 (Effective 10/01/16 - 09/30/17)

Florida State Contract #21100000-15-1 (Effective 09/01/15 - 06/30/17)

National Joint Power Alliance Contract #112014-THC (Effective 12/16/14 - 12/16/18)

The agency complied with public contract bid requirement that satisfies the City of Boynton Beach bid requirements.

The Fleet Maintenance Division intends to award the following vendors for purchase as follows (see attached Exhibit 1 for vendor details):

1.Orlando Freightliner for two (2) units, one (1) 5 yard dump truck and one (1) 18' stake body truck for Utilities in the amount of $182,547.00. These units utilize the Florida Sheriff's Contract #16-VEH14.0.

2.Texas Trailer Sales and Service for two (2) units, both are 8'x20' enclosed trailers for Utilities in the amount of $22,370.00. These units utilize the Florida Sheriff's Contract #16-VEH14.0.

3.Duval Ford for three (3) units, one (1) Ford Escape for Engineering in the amount of $21,260.00, one (1) Ford Fusion for Utilities Admin in the amount of $17,456.00 and one (1) Ford F-250 for the Municipal Golf Course in the amount of $21,363.00. These units utilize the Florida Sheriff's Contract #FSA16-VEL24.0.

4.Autonation Chevrolet for one (1) unit, a Nissan Leaf (Electric) for the Building Division in the amount of $22,622.00. This unit utilizes the Florida Sheriff's Contract #FSA16-VEL24.0.

5.Hub City Ford for one (1) unit, a Ford F-150 for Sanitation in the amount of $24,346.00. This unit utilizes the Florida Sheriff's Contract #FSA16-VEL24.0.

6.Hector Turf for one (1) unit, a Zoro 72" Groundsmaster mower for Parks and Grounds in the amount of $17,976.00. This unit utilizes the Florida State Contract #21100000-15-1.

7.Sunbelt Waste Equipment for one (1) unit, a Heil Rear Load Refuse Truck in the amount of $174,632.00. This unit utilizes the NJPA Contract #112014-THC.

HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The eleven (11) replacement and additional vehicles will be used throughout the City to provide services to our residents.

FISCAL IMPACT: Budgeted

The total budgeted amount for the FY2016/2017 Budget for all the new/replacement vehicles = $3,460,288.

Thirty (30) vehicles were already purchased in the amount of $1,753,635 and the purchase price for these eleven (11) new/replacement vehicles = $504,472.45.

The remainder of the eight (8) new/replacement vehicles will be purchased at a later date. These vehicles will be for Fire Rescue, Facilities, Recreation and Utilities.

ALTERNATIVES: To defer or not purchase these selective replacement vehicles. By deferring purchases, departmental maintenance cost and equipment downtime would increase and Sanitation routes will not get collected as scheduled.

STRATEGIC PLAN: High Performing City Organization

STRATEGIC PLAN APPLICATION: Buying the right vehicle at the right time for the right cost yields cost efficiency.

CLIMATE ACTION: Yes

CLIMATE ACTION DISCUSSION: All vehicle needs in departments are carefully evaluated with the respect to fuel consumption. Where possible, more fuel efficient vehicles are selected. This purchase provide an all electric vehicle (Nissan Leaf) marking the first time an electric vehicle has been purchased by the City. The vehicle will be used for local daily trips only.

Is this a grant? No

Grant Amount:

CONTRACTS

VENDOR NAME: Various Vendors - see attached excel list

START DATE:

END DATE:

CONTRACT VALUE:

MINORITY OWNED CONTRACTOR?: No

EXTENSION AVAILABLE?: Yes

EXTENSION EXPLANATION:

Bids will be extended and guaranteed to any and all units of local governments/political subdivisions including but not limited to county, local county board of public instruction, municipalities and/or police agents, other local public safety agencies or authorities with the State of Florida, and the state universities and colleges.

ATTACHMENTS:
	Type	Description
	Addendum	Fleet Vehicle PUrchases FY2016-17 - Excel Sheet
	Addendum	FL Sheriff's Contract #FSA16-VEH14.0 for Vehicle's Listed #1 and #2
	Addendum	FL Sheriff's Contract #FSA16-VEL24.0 for Vehicle's Listed #3 - #5
	Addendum	FL State Contract #21100000-15-1 for Vehicle Listed #6
	Addendum	NJPA Contract #112014-THC for Vehicle Listed #7

REVIEWERS:
Department	Reviewer	Action	Date
Public Works	Answerer	Approved	4/6/2017 - 2:49 PM
Financial Services	Answerer	Approved	4/7/2017 - 9:17 AM
Legal	Answerer	Approved	4/10/2017 - 11:02 AM
City Manager	Answerer	Approved	4/14/2017 - 10:58 AM