Item Coversheet

6.J.
Consent Agenda
1/17/2017

CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE:  1/17/2017
REQUESTED ACTION BY COMMISSION:  Accept the written report to the Commission for purchases over $10,000 for the month of  December 2016.
EXPLANATION OF REQUEST: 

Per Ordinance No.01-66, Chapter 2, Section 2-56.1 Exceptions to competitive bidding, Paragraph b, which states:  “Further, the City Manager, or in the City Manager’s absence, the Acting City Manager is authorized to execute a purchase order on behalf of the City for such purchases under the $25,000 bid threshold for personal property, commodities, and services, or $75,000 for construction.  The City Manager shall file a written report with the City Commission at the second Commission meeting of each month listing the purchase orders approved by the City Manager, or Acting City Manager.  Below is a list of the purchases for December 2016:

 

Purchase Order                    Vendor                                               Amount

170586                                   HD Supply Waterworks                   $ 14,550.00

170588                                   Bedding Barn, Inc.                           $ 10,880.00

170610                                   Big Truck Rental, LLC                     $ 21,550.00

170612                                   Telvue Corporation                          $ 16,000.69

170616                                   CPH, Inc.                                         $ 17,150.00

170644                                   Legacy Lockers, LLC                      $ 24,949.00
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?  Ordinance No.01-66, Chapter 2, Section 2-56.1 assists departments in timely procurement of commodities, services, and personal property.  Administrative controls are in place with the development of a special processing form titled “Request for Purchases over $10,000” and each purchase request is reviewed and approved by the Department Director, Finance Department, and City Manager.
FISCAL IMPACT:  Budgeted  This Ordinance provides the impact of reducing paperwork by streamlining processes within the organization.  This allows administration to maintain internal controls for these purchases, reduce the administrative overhead of processing for approval, and allow for making more timely purchases.
ALTERNATIVES:  None
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION: 

CLIMATE ACTION:  No
CLIMATE ACTION DISCUSSION: 
Is this a grant?  No
Grant Amount: 
ATTACHMENTS:
TypeDescription
AttachmentPurchases over $10K Backup
REVIEWERS:
DepartmentReviewerActionDate
Financial ServicesAnswererApproved1/4/2017 - 9:13 AM
Financial ServicesAnswererApproved1/4/2017 - 9:13 AM
City ManagerAnswererApproved1/10/2017 - 8:22 AM