The City issued a Request for Qualifications on September 9, 2016 seeking qualified and licensed firms for surveying and mapping services to include Right-of-Way surveys; Horizontal and vertical geodetic control surveys; Canal and embankments cross sections and profiles; Boundary surveys, Hydrographic surveys; Construction layout surveys; Plat review and other surveying and mapping services as outlined in the RFQ.   On October 14, 2016, the City received thirteen responses to this Request for Qualifications.  The responses were reviewed and evaluated by the Evaluation Committee.  The three top ranked firms are:

Based on the ranking, staff is requesting authorization to negotiate individual contracts based on established hourly rates with the top three ranked firms.  After successfully negotiating a contract for hourly rates for the services as outlined in the RFQ, approval for the contracts will be requested of the City Commission. 

The contract term will be three (3) years with an option for two (2) additional one-year terms; contracts may be renewed at the discretion of the City.  Work orders shall be issued by the City on an "As-Needed Basis".  To the extent that is practical, work orders will be rotated among the awarded firms. 

By establishing surveying and mapping contracts with the three highest ranked professional consultants, the City is able to secure the required services without utilizing the General Consulting Services contract and incurring additional expense in the form of mark-up fees from the awarded consultants subcontracting the surveying and mapping services to a sub-consultant. 

The contracts for these services may be utilized by other City Departments requiring surveying services.   

There is no fiscal impact as a result of this approval; contracts between the City and the selected firms will be submitted to Commission for approval. 

Not approve the selected firms and utilize the General Consulting Services Contracts with awarded firms who add a mark-up fee to the sub-consultants quote for surveying services.