PROPOSED RESOLUTION NO. R17-011 - Authorize utilizing National Intergovernmental Purchasing Alliance (Natl IPA) contract #151089 "Body Worn Cameras and Storage System" and authorize the City Manager to sign a Master Services and Purchasing Agreement and any related documents to purchase body worn cameras and a five (5) year subscription with Evidence.com for the storage of all video related to the body worn cameras, subject to the City Attorney's review and approval.  The National IPA contract was competitively bid by the City of Tuscon, AZ and satisfies the City's competitive bid requirements.

Contract Term: February 1, 2015 - January 31, 2017

Requesting 80 body worn video cameras and associated digital evidence management software.  This agenda item will include the necessary accessories, storage, management tools and training for a successful body worn cameras program (BWC). Due to the unique workflow requirements at Boynton Beach PD, TASER will provide the agency with a “two for one” camera hardware offering. This will outfit each officer with two cameras at no additional cost. 

In addition to the necessary hardware and software, this program allows Boynton Beach Police Department to stay current despite the rapid pace of change in technology we are seeing in today’s world.  TASER will provide two sets of replacement hardware during the course of the five year contract. Additionally, all hardware will be under warranty for the lifetime of the contract.

With regards to storage, this contract provides unlimited storage for all video recorded using TASER equipment.  The benefit of having unlimited storage is that there will not be a need to purchase more storage space regardless of what happens with State retention laws or agency policy moving forward.

These cameras leverage the technology of TASER CEW Smart Weapons, previously purchased by the City. Recently developed technology allows cameras to be activated by the use of a TASER CEW.

By having a BWC program, the department believes it increases transparency, improves police behavior measured through citizen complaints and use of force incidents, expedites resolution of complaints and lastly the technology can serve as an important training tool.

Tentative Rollout Schedule:

• December – Procurement Finalization
• January – Delivery of Product
• February – Issuance / Training / Public Education
• March – Deployment into the Field

Cost of Cameras with Shipping $49,737.92

Year 1 of Evidence.com $108,990

Year 2 thru 5 $100,764 annually

Total for the 5 year term $561,783.92

FY 16/17:

Fed Forfeiture, 691-5000-590-04-22   $49,737.92

Departmental Budget 001-2112-521-49-17 $63,577.50 ($9,082.50 per month assume deployed March 1, 2017, 7 months for FY16/17)

FY 17/18

Departmental Budget 001-2112-521-49-17  $104,191.50 (5 months @ $9,082.50 + 7 months @ $8,397.00)

FY 18/19

Departmental Budget 001-2112-521-49-17   $100,764.00 (12 months @ $8,397)

FY 19/20

Departmental Budget 001-2112-521-49-17  $100,764.00 (12 months @ $8,397)

FY 20/21

Departmental Budget 001-2112-521-49-17  $100,764.00 (12 months @ $8,397)

FY 21/22

Departmental Budget 001-2112-521-49-17  $41,985.00 (5 months @ $8,397, October - February)

The approved FY16/17 departmental budgeted included $96,000 for the purchase of body cameras and storage costs for some portion of the fiscal year.

Initial term was 1 year, 2/01/15 - 01/31/16, has four (4), one (1) year renewal options.

Renewed for 1st renewal period, 02/01/16 - 01/31/17.

Three (3), one (1) year renewals still available