Approve purchase of IBM Storewize V3700 Storage Area Network (SAN) from CDW Government, LLC of Vernon Hills, IL, in the amount of $32,648.03 utilizing the National IPA Technologies Solutions Contract (130733).  National IPA complied with and satisfied the City of Boynton Beach's public bid requirements.

Contract Term:  August 18, 2013 thru August 15, 2016

As a member of the National IPA, the City of Boynton Beach is authorized to utilize contracts awarded by the National IPA.  The CDWG was awarded under the "Information Tech Solutions, Including Desktops, Notebooks, Servers, Software, Peripherals and Services" bid through the City of Tucson.  As an awarded vendor, CDWG proposed a percentage off price discount.

Due to the amount of data being generated and required to be stored by the Police Department, the existing  infrastructure is reaching capacity, already approaching 80%.  Surveillance videos, smart-phone captures, crime scene photos/videos, Traffic Homicide Investigations, Accident Reports, and audio statements are just examples of electronic data that needs to be maintained for investigation, State Attorney review, and Public Records Requests.  Between State of Florida retention requirements and the evidentiary nature of the data, it is impossible to determine how long this data needs to be retained. 

This will give the Police Department enough capacity for current and future needs.  Additional benefits include:

1.    The ability to virtualize remaining older physical servers (for example our Computer Aided Dispatch and Records Management System), something that cannot currently be accomplished due to limited space in the existing system. 

2.    The ability to relocate the PD data center to Fire Station 5, a Category 5 Hurricane rated building.  By utilizing this proposed system we will be able to accomplish this with virtually no disruption to the users.

3.    This will add redundancy, allowing continued access to data in the event of hardware failure

4.  Because we are not filling all available slots in this SAN enclosure, we are able to add additional capacity to this system simply by purchasing additional drives.

Budget Item from the 2015-2016 fiscal year account number 001-2110-521.64-15.